Batches recorded too late
If lot data is added after stock has already moved, traceability becomes guesswork. We capture it at inbound, before the operation starts.
Batch tracking fulfilment
Fulfilment with batch, lot, and expiry control built in.
For health, wellness, supplement, beauty, and medical consumable brands where traceability is not optional. From inbound to customer, every controlled movement has a record.
Lot traceability active
Batch recordInbound - storage - pick - dispatch - customer
Batch and lot capture at goods-in
Expiry date monitoring
FIFO and FEFO stock rotation
Order-level traceability
Built for products where batch integrity matters
SupplementsHealthBeautyPet wellnessMedical consumablesFunctional foods
The problem
Batch tracking breaks when it is treated like admin.
For controlled product categories, traceability is an operational system. It has to be captured at the right point, kept visible, and followed through every customer order.
Expiry dates hidden in spreadsheets
Expiry control should not depend on someone remembering to update a file. Stock needs to be visible, monitored, and rotated properly.
Recall records that take days to rebuild
When a batch question appears, you should know which customers received which lot without searching through inboxes and exports.
Inbound delays that cost sales
Batch-controlled stock cannot sell until it has been received, checked, recorded, and made live. Slow goods-in is a commercial problem.
How it works
Traceability from goods-in to customer.
The key is not a fancy label on a shelf. It is a controlled workflow that links every product movement back to a clear record.
01
Receive
Stock checked against the delivery advice.
02
Capture
Batch, lot, quantity, and expiry details recorded.
03
Store
Stock held with batch integrity where required.
04
Pick
FIFO or FEFO applied at order level.
05
Trace
Customer-level batch records retained.
Batch and lot number capture
Recorded at goods-in, not retrospectively. Every controlled product is identified from the start.
Expiry date recording
Expiry dates are captured and monitored so ageing stock does not become a silent operational risk.
FIFO and FEFO rotation
First-in-first-out or first-expiry-first-out applied where your product range requires it.
Order-level assignment
Every order can be linked to the batch it was picked from. Not an estimate - a record.
Customer-level traceability
If you need to identify who received a specific batch, the record exists and is retrievable.
Recall investigation support
Structured data to help trace product movement quickly if an issue ever needs investigation.
Batch-aware storage
Lots can be stored and managed separately where batch integrity matters.
Clear operational records
Movement, exception, and dispatch records are maintained so answers are not dependent on memory.
Inbound exception reporting
Shortages, damage, missing batch data, or labelling issues are flagged clearly.
Compliance-aware, without pretending.
Rapid Pack supports batch capture, lot tracking, expiry date management, and operational records. We will be clear about what our process covers and whether it fits your product requirements.
Inbound processing
Stock should be live and visible before it costs you a sale.
The most common operational complaint is not dispatch. It is inbound. Stock arrives, then sits invisible while the brand waits for confirmation, exception notes, or availability.
For batch-controlled products, that delay is worse. Until stock is received, checked, batch-captured, and made live, it cannot sell and it cannot be traced.
Pre-advised delivery booking
Deliveries are expected, documented, and prepared for before they arrive.
SKU, quantity, and condition check
Inbound stock is counted, checked, and inspected before it enters usable inventory.
Batch, lot, and expiry capture
Controlled product data is recorded at the point of receipt.
Exception reporting
Missing data, shortages, or damage are raised clearly and early.
Stock made live
Confirmed stock is made available without unnecessary delay.
Operational visibility
You should know what is happening without having to ask.
Batch status, expiry position, inbound exceptions, order dispatch, and customer-level traceability should be visible from the operation - not reconstructed after something has gone wrong.
6pmSame-day dispatch cut-off
24/48Tracked delivery options
LiveInventory and order records
FEFOExpiry-aware stock rotation
Multi-channel fulfilment
One batch-aware fulfilment operation across every channel.
As brands add channels, operational risk fragments. We keep the fulfilment standard consistent across DTC, marketplaces, and repeat customer channels.
Shopify
DTC fulfilment with batch-tracked dispatch, branded packing options, and clear order flow.
Amazon
Marketplace fulfilment with traceability maintained regardless of sales channel.
TikTok Shop and eBay
Tracked dispatch across fast-moving marketplace volume with the same operational standards.
Dispatch and delivery
Tracked dispatch with a later cut-off than most.
Customers expect reliable delivery and accurate tracking. For health and supplement brands, speed and accuracy directly affect repeat purchase, customer confidence, and support volume.
Our same-day dispatch cut-off is 6pm. Those extra hours can mean more orders leave the same day.
- Tracked 24-hour and 48-hour UK delivery services
- Carrier selection based on parcel profile and commercial requirements
- Saturday dispatch where the operation needs it
- Delivery tracking passed back to your platform
- Returns handling with batch-aware processing
- Carrier escalation support when delivery issues arise
Case studies
View case studies See how structured fulfilment works for real brands.
Our case studies show what changes when growing brands move from informal batch processes to a controlled operation.
How we work
A fulfilment partner that improves as your business grows.
The right partner is not just a warehouse that ships parcels. It is an operation that understands your product category, handles it correctly, and stays close enough to flag issues early.
Proactive communication
Inbound discrepancies, dispatch exceptions, and batch concerns are raised directly with the detail needed to act.
Operational suggestions
We flag friction around labelling, pre-advice, documentation, and returns before it becomes normal.
Scale without losing control
Higher order volume should not mean weaker traceability, poorer visibility, or slower communication.
A team that knows your account
Support comes from people who understand your products, channels, and operational requirements.
Is this right for you?
We are selective because the operational fit matters.
This is built for
- Health, wellness, supplement, and medical consumable brands
- Skincare, cosmetics, and beauty brands with batch or lot requirements
- Pet supplement and animal health product brands
- Sports nutrition and functional food brands
- Brands selling through Shopify, Amazon, eBay, TikTok Shop, or other marketplaces
- Growing brands moving beyond manual batch management
This is not suitable for
- Refrigerated, frozen, or temperature-controlled products
- Prescription medicines unless specifically reviewed and agreed
- Hazardous goods or controlled substances without prior review
- Products requiring specialist clinical storage conditions
- Brands unwilling to provide accurate product, batch, and inbound data
Get started
Check whether we can support your product range and process.
Book a batch-tracked fulfilment review. We will look at your product range, channels, inbound process, dispatch needs, and whether our operation is the right fit.
Book a review No obligation. If it is not a fit, we will say so clearly.